Privacy Policy

Overview

The Jefferson Scholars Foundation (“JSF”) is sensitive to privacy issues on the Internet. We believe it is important that you understand how we treat the information you may provide to us. This privacy statement applies to information collected by the websites JSF manages and controls, including but not limited to, jeffersonscholars.org and jeffersonscholars.virginia.edu, hereafter referred to collectively as JSF websites.

In the normal course of business, we will collect both personal information about you and non-personal information associated with you. We will always endeavor to protect this information, hold it in confidence, and protect it from theft. In general, we utilize both non-personal and personally identifiable information that you provide to us or that we collect in the normal course of business to communicate with you about our service and product offerings and deliver those offerings in an efficient manner. For these purposes, JSF employees or authorized contractors and third-party agents will have access to some or all of this non-personal and personally identifiable information.

Unless specifically stated otherwise, the information you provide or that is associated with you is never shared with anyone other than JSF employees or authorized contractors and agents. JSF never trades or sells your information except as provided in this policy.

How We Gather Information

Your JSF Account: To save you time and make our web services even easier to use, you may create an account using your personal information. The JSF system saves your information and references it to your email address and password. The next time you visit the JSF website, you can simply enter your email address and password. You must provide contact information (such as name, email, and address) and where needed, financial information (such as credit card number, expiration date) though JSF does not retain credit card information after your transaction is completed. We also use the mailing address to send you JSF-related information and other items of interest.

Nomination registration: When you submit your nomination information, we collect the information you provide us, including your name, contact information and affiliation. We use this information to ensure that you are properly registered for the nomination process.  We also use this information in the course of fulfilling our obligations to provide the support to you.  In addition, student information including but not limited to transcripts, referrals, etc. may be made available to JSF employees responsible for administering the nomination process.

Normal course of business: When you contact JSF, we may keep a record of your communication to help solve any issues you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes or improvements.

Marketing and communications channels: JSF may use Twitter, Facebook or other social media outlets to market and promote its offerings and services. Any communications you make with JSF using these media may be used by JSF in accordance with this policy.

Vendors, Suppliers, or Other Access to Your Information

We may provide access to your personal information to our affiliates or other trusted businesses or persons to process it for us, based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures.

Legal Access to Your Information

We may share personal information with companies, organizations or individuals outside of JSF if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:

  • meet any applicable law, regulation, legal process or enforceable governmental request.
  • enforce applicable Terms of Service, Terms of Use, or other potential violation of JSF contracts or rules, including investigation of potential violations.
  • detect, prevent, investigate or otherwise address fraud, security or technical issues.
  • protect against harm to the rights, property or safety of JSF, our users or the public as required or permitted by law.

Website Activity

Log Files. As is true of most Web sites, we gather certain information automatically and store it in log files. This information may include IP addresses, browser type, referring/exit pages, operating system, date/time stamp, and clickstream data. We may collect device-specific information (such as your hardware model, operating system version, unique device identifiers, and mobile network information including phone number). JSF may associate your device identifiers or phone number with your JSF Account. We use this information to analyze trends, to administer the site, to track how visitors interact with the site.

Cookies. A cookie is a small file that is stored on a user's computer for record-keeping purposes. JSF typically uses both session ID cookies and persistent cookies. We use session cookies to make it easier for you to navigate our site. A session cookie expires when you close your browser. A persistent cookie remains on your hard drive for an extended period of time, and can be used when you return to our site to help identify you or allow you to log in, or on other third-party sites to communicate to you via online-marketing channels. You can remove persistent cookies by following directions provided in your Internet browser's help file.

When you log into your JSF account you may select the "Keep me logged in" check box to set a persistent cookie to store your password, so you don't have to enter it more than once. You can remove the login cookie by clicking the "Logout" link.

If you reject cookies, you may still use our site, but your ability to use some areas of our site, such as the account access will be limited and you may need to reenter personal information at times.

How We Protect Your Personal Information

JSF safeguards the security of the data you send us with physical, electronic, administrative and managerial procedures. Likewise, we urge you to take every precaution to protect your personal data when you are on the Internet. These precautions include not storing passwords, changing your password often, using a combination of letters, numbers and symbols, and using a secure browser over a secured network.

The JSF website currently uses at least SSL v3 and TLS v1 encryption on all web pages where personal information is submitted. This is designed to protect the confidentiality of your personal and credit card information as it is transmitted to us over the Internet.

JSF has designed its system to not store credit card numbers on our servers. For processing credit card transactions, credit card numbers are directly submitted to a credit card authorization service. This 3rd party service provides JSF with credit card validation information only. We do not have access to your personal financial data.

JSF may employ independent contractors to help manage data services, and such contractors may have access to data, similar to the access we give our employees. For example, we may choose to use a third-party application service to manage our customer relationship management activities, and JSF may store account data, including personally identifiable information, with such a service provider. We endeavor to ensure that these third-party providers are protecting your information, but we are not ultimately responsible for their practices.

Access To Your Personal Information

To review and update your personal contact information, simply access one of the JSF websites and log in with your email address and password, then select the appropriate option under the “Welcome/Main Menu” option.  We encourage you to review your information regularly to keep the information current. You may also write to jeffscholars@virginia.edu to have the information changed or removed.

Newsletters and Promotional Emails

If you no longer wish to receive communications from JSF, you may opt-out of receiving them by accessing your preferences by logging into the JSF website and updating your information as described in the previous paragraph.

Links To Other Sites

The JSF web site may contain links to other sites that are not owned or controlled by JSF. Please be aware that JSF is not responsible for the privacy or security practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every web site that collects personally identifiable information.

Statement Regarding International Privacy Rights

JSF complies with the EU-US Privacy Shield principles and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. JSF adheres to the international privacy principles of notice, choice, onward transfer, security, data integrity, access, and enforcement.

When we receive formal written complaints about our compliance with our privacy policies, including the Safe Harbor Frameworks, we will contact the person who made the complaint to follow up. We work with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that we cannot resolve with our users directly.

Changes To This Privacy Statement

We reserve the right to modify this privacy statement at any time, so please review it frequently. If we decide to change our privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

Contact Us

If you have any questions or suggestions regarding our privacy policy, please contact us at jeffsch@virginia.edu.