Privacy Policy

Overview

The Jefferson Scholars Foundation (“JSF”) is sensitive to privacy issues on the Internet and committed to protecting the privacy of its constituents. JSF does not sell its constituents' information to anyone. Information is shared only with authorized staff and volunteers assisting in the selection processes and other aspects of its mission. We believe it is important that you understand how we treat the information you may provide to us. This privacy statement applies to information collected by the websites JSF manages and controls, including but not limited to, jeffersonscholars.org and jeffersonscholars.virginia.edu, hereafter referred to collectively as JSF websites.

In the normal course of business, we will collect both personal information about you and non-personal information associated with you. We will always endeavor to protect this information, hold it in confidence, and protect it from theft. In general, we utilize both non-personal and personally identifiable information that you provide to us or that we collect in the normal course of business to communicate with you about our service and product offerings and deliver those offerings in an efficient manner. For these purposes, JSF employees or authorized contractors and third-party agents will have access to some or all of this non-personal and personally identifiable information.

Unless specifically stated otherwise, the information you provide or that is associated with you is never shared with anyone other than JSF employees or authorized contractors and agents. JSF never trades or sells your information except as provided in this policy.

Site Accessibility

JSF strives for a website with an accessible design that functions for as many people as possible. Standards from Section 508 Electronic and Information Technology Accessibility Standards address accessibility for people who have visual, hearing, motor or speech disabilities. Although we seek to comply with these standards, JSF may not be able to fully comply in all areas. In these instances, contact JSF to request an accessible format. If you have suggestions for improving the accessibility of information on this website, please contact our webmaster.

Copyright Notice

JSF holds the copyright for the pages, materials and screens featured on this site. Visitors may download any material from this site for personal, JSF-related, or non-commercial use. No materials may be reproduced for profit or used without the permission of JSF. Our name "Jefferson Scholars Foundation" and the acronym "JSF" as well as the logos featured on this site or in JSF publications are trademarks and may not be used without permission. For permission to use JSF material, please contact our webmaster.

Website Activity

Log Files. As is true of most Websites, certain information is automatically stored log files. This information may include IP addresses, browser type, referring/exit pages, operating system, date/time stamp, and clickstream data. We may collect device-specific information. We use this information to analyze trends, to administer the site, to track how visitors interact with the site.

Cookies. A cookie is a small text file stored on your machine containing information related your use of this site: site preferences, security token (to protect both you and JSF from unauthorized access). You can remove cookies by following directions provided in your Internet browser's help file. Cookies are required to access some JSF online resources. If you reject cookies, some areas of this site may not function as intended, including login/account access.

When you log into your JSF account you may select the "Keep me logged in" check box to set a persistent cookie which renews your login authenication. You can remove the login cookie by clicking the "Logout" link.

Data Collection

Information submitted to this site may be colelcted and stored according to JSF data rentention policies. We use this information to for our undergraduate nomination and graduate application processing, volunteer support, site troubleshooting, and general communications.  Submitted information may be made available to JSF employees and volunteers responsible for administering our selection processes.

Legal Access to Your Information

We may share personal information with companies, organizations or individuals outside of JSF if we have a good-faith belief that access, use, preservation or disclosure of the information is reasonably necessary to:

  • meet any applicable law, regulation, legal process or enforceable governmental request.
  • enforce applicable Terms of Service, Terms of Use, or other potential violation of JSF contracts or rules, including investigation of potential violations.
  • detect, prevent, investigate or otherwise address fraud, security or technical issues.
  • protect against harm to the rights, property or safety of JSF, our users or the public as required or permitted by law.

Protecting Your Personal Information

JSF safeguards the security of the data you send us with physical, electronic, administrative and managerial procedures. Likewise, we urge you to take every precaution to protect your personal data when you are on the Internet. These precautions include changing your password often, using an updated browser over a secured network connection, and not storing passwords in easily accessible areas.

This site uses at least SSL v3 and TLS v1 encryption on all web pages. This helps protect the confidentiality of its users when transmitted over the Internet.

The site does not collect or store highly sensitive information such as Social Security numbers or credit card information.

Do not send confidential information via email. Unencrypted email is not secure. To protect the privacy of our constituents, JSF will send only non-confidential replies via email.

JSF may employ independent contractors to help manage data services. For example, we may choose to use a third-party application service to manage our customer relationship management activities, and JSF may store account data, including personally identifiable information, with such a service provider. We endeavor to ensure that these third-party providers are protecting your information, but we are not ultimately responsible for their practices.

If JSF suspects there has been unauthorized access to customer information, we will contact the appropriate legal authorities.

Access To Your Personal Information

To review and update your personal contact information, log in and select the appropriate option under the “Menu” option.  We encourage you to review your information regularly to keep the information current. You may also write to jeffsch@virginia.edu to have the information updated.

Newsletters and Promotional Emails

If you no longer wish to receive communications from JSF, you may opt-out of receiving them by accessing your preferences by logging into the JSF website and updating your information as described in the previous paragraph.

Disclaimer

JSF provides this website as a convenient method for constituents to maintain connections, update and obtain information about the selection processes, and other JSF business. Every effort is made to ensure that all information appearing here is timely and accurate. However, this information is subject to change and JSF will not be held responsible for any errors.

Plug-ins Required

Some of the content provided on the JSF websites require the following free plug-ins or separate browser components:

  • To provide you a more secure environment, JSF supports only the latest internet browsers. If you use Internet Explorer 6, 7, 8 or 9, you may not be able to access soem features of our websites.
  • A PDF reader, like Adobe's Acrobat Reader.
  • XLSX-format spreadsheet software, like Microsoft Excel or Microsoft Office Excel Viewer.

Surveys

From time to time, JSF may request information from constituents via surveys. Participation in these surveys is completely voluntary and responses are kept strictly confidential. Survey information is used to monitor or improve JSF selection processes and services.

System Availability

When needed, routine maintenance of the JSF websites may occurs between 6:00 p.m. and 7:00 a.m. Maintenance is occasionally necessary at other times. JSF will post an announcement on the website if the maintenance window will impact website availability by more than 15 minutes.

Links To Other Sites

The JSF web site may contain links to other sites that are not owned or controlled by JSF. Please be aware that JSF is not responsible for the privacy or security practices of such other sites. We encourage you to be aware when you leave our site and to read the privacy statements of each and every web site that collects personally identifiable information.

Statement Regarding International Privacy Rights

JSF complies with the EU-US Privacy Shield principles and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information from European Union member countries and Switzerland. JSF adheres to the international privacy principles of notice, choice, onward transfer, security, data integrity, access, and enforcement.

When we receive formal written complaints about our compliance with our privacy policies, including the Safe Harbor Frameworks, we will contact the person who made the complaint to follow up. We work with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that we cannot resolve with our users directly.

Changes To This Privacy Statement

We reserve the right to modify this privacy statement at any time. If we decide to change our privacy policy, we will post those changes to this privacy statement and other places we deem appropriate so that you are aware of important changes.

Contact Us

If you have any questions or suggestions regarding our privacy policy, please contact us at jeffsch@virginia.edu.